Vision impaired PC users can scan books, magazines, incoming faxes, or other documents into word processing programs to be used in conjunction with a computer voice-over utility. OCR software is a useful Accessibility or Ease of Access tool. You can easily turn a filing cabinet worth of information into editable digital files, and create a backup system consisting of a single CD. Scan items that may need to be updated in the future to help expedite the editing process:įree up storage space by scanning paper documents and hauling the originals off to storage. Once you’ve scanned your document using OCR, you have the option to edit the text within a word processing program of your choice. For example, you could effortlessly search hundreds of invoices and locate a specific name or account in moments, without having to thumb through extensive files.
OCR software converts scanned text into a word processing file, giving you the opportunity to search for specific documents using a keyword or phrase. If you lose or accidentally erase an important digital file, such as a proposal or invoice, but still have a hard copy, you can easily replace it in your digital filing system by using OCR software to scan the paper original or most recent draft. Save space by keeping important information on a CD instead of in a bulky filing cabinet.įrom speedy searches to saving space, there are numerous benefits to scanning your documents with OCR software: Once you’ve scanned your document using OCR, edit the text within a word processing program of your choice.
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Read on to learn more about how to use OCR and the numerous benefits it has over traditional scanning.Įasily search files scanned with OCR using key words and phrases. Optical character recognition (OCR) software works with your scanner to convert printed characters into digital text, allowing you to search for or edit your document in a word processing program. Use the contact form or online chat in the sidebar for a consultation.OCR: The most important scanning feature you never knew you neededDiscover how optical character recognition (OCR) software turns paper documents into digital files, simplifies data entry and searches, and much more. Let our experts help you with your OCR project. ScanStore has been exclusively focused on OCR data capture and forms processing solutions for over 20 years. In these projects, zonal OCR is the most basic application, capturing several data points from each document and exporting them as a single row of data.Ĭomplex documents that include header/detail data, multiple tables, nested tables or tables with overlapping columns can all be captured and converted to structured data like XML, JSON or relational database tables. The second scenario uses data capture software that identifies common data elements across multiple documents and maps them to columns in your Excel, CSV or database output. What they can’t do well is data validation or appending multiple documents to a single spreadsheet to build a dataset. The output would be one Excel or CSV file per document, and will usually require a bit of clean-up to remove extra text on the document that isn’t part of the table. These applications can convert standard table data to individual spreadsheets. The first scenario can be managed using desktop OCR applications like ABBYY FineReader, ReadIRIS and Kofax OmniPage.
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